Data Science Ph.D Program

Dear students,

The integration of the new Doctoral Record is complete. Those of you who are taking a DIS 9100 should ignore this message.

I want to discuss the process with you so that you don't get confused or feel overwhelmed. If you have further questions, please direct them to your Chair or advisor, who can connect you with the Office of Graduate Studies for additional assistance.

Please note that individual guidelines, DP-DM templates, and further explanations will be shared to you by your Chairs in the actual classes.

Significant Changes in a Nutshell:

1. Numbering from 9901,2,3,4 we are moving to 9100,9200, 9300 and 9400
2. The Doctoral record is NEW ( different Database record), if you are in the middle of the sequence:
   1. You may just enter an EMPTY DR, and do not worry, what you have completed and approved for still holds.
   2. Your Chair will ensure that the Chapter shows as approved in the new DR.
   3. Your Chair will let you know if there is anything that is needed from you, but we have all your records.
3. All extension courses are now 12 weeks long.
4. In 9100, Chapters 1 and 2 should be completed in 9100. Note that this creates a bottleneck, and we will address the issue with each student. It is crucial to keep good records of your readings and engage in the Literature Review synthesis as soon as possible. Special arrangements can be made, provided the APD approves them.
5. In 9200, you have an extra requirement, a DP presentation, that will be an Oral Presentation of the Prospectus to your Chair and your SME.
6. The DP-DM-DS is updated – minor changes.

If you are currently in 9901

If you are currently in 9901A, B, C, or D, then you should complete your course as usual; the requirements to move to the next class are:

1. Chapter 1 approved by your Chair and SME
2. IRB Preapproval or Exception should be complete, and your IRB letter should be included in the Appendix of your manuscript.

If you do not finish with the above requirements in your current course, then you will enter 9100B, C, or D. The course is 12 weeks long, and you are also required to complete Chapter 2 during that course.

If you are currently in 9902

If you are currently in 9902A, B, C, or D, then you should complete your course as regularly; the requirements to move to the next class are:

1. Chapter 2 approved by your Chair and SME
2. Chapter 3 approved by your Chair and SME
3. DP prospectuses draft approved
4. DP should be reviewed and approved by your AR
5. DP final should be approved.

If you do not finish with the above requirements in your current course, then you will enter 9200B, C, D. The course is 12 weeks long, and you are also required to complete an Oral Presentation of your DP for your Chair and SME in an informal Zoom meeting and submit your PPTX in the DR>

If you are currently in 9903

If you are currently in 9903A, B,C, or D then you should complete your course as regular; the requirements to move to the next class are:

1. Complete the Preprocessing of your data
2. Substantial work on your modeling part of your code, 80% done.
3. A live GitHub account that is linked to the university GitHub account, with all the data, code, and documents ( such as a ReadMe file)
4. In case of changing your dataset at any point, you need to take a final IRB approval, enter it in the DR, and attach it to the appendix of your manuscript.

If you do not finish the above requirements in your current course, then you will enter 9300B, C, or D. The course is 12 weeks long

If you are currently in 9904

If you are currently in 9904A, then you should complete your course as regular; the requirements to graduate are:

1. Chapter 4 approved by your Chair and SME
2. Chapter 5 approved by your Chair and SME
3. DM prospectuses draft approved
4. DM should be reviewed and approved by your AR
5. DM final should be approved.
6. Oral Defense

If you do not complete the above requirements in your current course, you will be enrolled in 9400B, C, or D. The course is 12 weeks long.