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Editing Resources

This guide contains editing resources for students, including directions for accessing Grammarly.

Creating APA Tables

Additional Table and Figure Resources

Table and Figure Basics

Tables Basics

  • Use tables to simplify text and to show a large amount of information in a concise way. If a table has less than two rows, use text instead.
  • Refer to every table in the text by Arabic numbers (e.g., As shown in Table 1) or with a citation (see Table 1). Summarize the main points of the table as an introduction.
  • Number tables in the order they are mentioned. 
  • Be consistent in the formatting and vocabulary of all tables within a document. 
    • If you abbreviate a word in one table, you must do it in all tables.
  • Titles should be brief but explain the main function or purpose. 
  • Use title case for table titles, which means to capitalize all nouns, verbs, proper nouns, and major words.
  • Minor words less than four letters should be lowercased.
  • The word “Table” and the number should be bolded.
  • Italicize the table title 

Table 1

Definitions of Variables and Sample Items

  • You can use standard abbreviations and symbols such as percents (%) and numbers (no.) in headings without explanation.
  • Ensure each column has a heading.
  • Use sentence case for table headings, which means to lowercase all words except for the first word, the first word after a colon, and proper nouns.
    • See a quick guide on tables below for the different heading types.
  • The contents of the table may be single-spaced, one-and-a-half-spaced, or double-spaced.
  • Tables should not be smaller than 10-point, Times New Roman Font.
    • Use 12-point if possible and only use 10-point if this font ensures the table fits on one page instead of two.
  • Place any notes below the table.
    • Notes are needed if a table is from another source (e.g., Note. Adapted from...).
      • Notes are single-spaced.

Figures Basics

  • Any type of illustration (chart, graph, photograph, drawing) should be cited as a figure instead of a table.
  • Figures should complement the information in the text or to simplify the text.
  • Number figures in the order they are mentioned.
  • Figures should be large enough to read easily and convey only essential information. 
    • Guidelines indicate between 8-14 point font with a sans-serif typeface
      • 12-pt Courier is often used for figure font
  • Be consistent in the formatting and vocabulary of all figures within a document. 
    • If you abbreviate a word in one figure, you must do it in all figures.
      • Also, keep vocabulary and abbreviations consistent between figures and tables.
  • Make sure data are plotted accurately and proportioned.
  • Place labels close to identified items.
  • Axis labels on graphs must be parallel to their axes.
  • The word “Figure” and the Figure number should be bolded
  • The figure title is in title case and italics. 

Figure 1

Response Selections

  • When included, Figure notes should begin with the word “Note” in italics, followed by a period and space. The note is placed below the figure. 

Note: For both tables and figures, put them as close to where they are first mentioned as possible without interrupting the text. Usually, a table or figure will appear after the paragraph in which they are first mentioned.