Keep in mind the different roles and permissions for each role. For example, owners manage settings, add and remove members, and handle administrative tasks. Members can view and typically upload and change files. They collaborate with other team members. Guests are people from outside the organization that an owner invites, such as consultants or partners, and have fewer permissions than a team member or owner.
Refer to the chart below for a list of capabilities that each team member role can do. (NOTE: not all capabilities listed are compatible with mobile.)
Rather than creating multiple teams with the same set of members, create channels within your team. A Team is a group of people whereas a Channel is a subset of a Team where conversation occurs. Channels are set up so they are dedicated to specific topics, departments, or projects. When you have a specific channel for each topic, department, or project, all the chat history, meeting history, and files shared are housed within the same channel.
Text, audio, and video conversations, shared files, and apps are added within Channels. Channels are threaded posts, meaning all replies are associated to each individual post, unlike the free-flowing conversation style that is seen in Chat.
Channels are public and any information posted in a channel is visible to all team members who access the Team the channel resides in. Be cautious about what you post in a channel. However, you can create Private Channels within Teams for a select group of people to focus on collaborating.
Channels can also be used for announcements. This is a great tool for sharing official information with the group.
