1) Review Institutional Guidelines
- Confirm that your course syllabus clearly communicates expectations for generative AI use.
- Review National University’s institutional policies related to academic integrity and AI.
- Ensure alignment with department, school, and university-level expectations and procedures.
2) Gather Evidence of Potential Misuse
When concerned about possible AI misuse, examine the student’s submission using the following indicators:
Writing style comparison: Review the student’s past submissions for shifts in tone, vocabulary, complexity, or structure.
Unusual content patterns: Watch for:
- Highly polished or formulaic writing
- Factual errors or fabricated citations
- Content that feels generic or off-topic
Lack of specificity: Determine whether the submission directly addresses the assignment prompt or is overly vague.
Digital submission clues: Review version history and timestamps (e.g., in Google Docs or Canvas) to understand the workflow and timing.
3) Initiate a Student Conversation
- Approach the student with curiosity, not accusation.
- Ask about their research process, sources, and writing approach.
- Encourage them to clarify, revise, or explain parts of their work.
- You may request supplemental materials, such as outlines, notes, or drafts, to better understand their process.
4) Decide on Appropriate Next Steps
If Misuse is Confirmed or Admitted:
- Report the incident using National University's Academic Misconduct procedures at www.nu.edu/reportit/.
- The Office of Student Conduct (OSC) will review the report and initiate a formal process if necessary.
- Continue grading and providing support as you do with any other student.
If AI Use is Suspected but Inconclusive:
Consider educational remedies such as:
- A reflective conversation
- A follow-up oral or written component
- An alternative assignment
Frame your rationale in terms of assignment standards and learning outcomes.
Example:
“The content submitted did not clearly demonstrate an understanding of the assignment expectations. As an alternative, I’d like to have a 30-minute conversation with you to explore your understanding of the topic.”
If AI Use Was Allowed but Poorly Attributed:
- Treat the situation as a learning opportunity.
- Educate the student about ethical AI use, academic integrity, and proper citation practices.
5) Educate for Future Prevention
- Review and update your syllabus and assignment language about acceptable AI use.
- Integrate proactive guidance from AI advisors (e.g., Brian Arnold and David Bridgman).
- In courses where some AI use is appropriate, consider sharing any specific way that students can use AI responsibly in particular assignments (e.g., formatting citations or generating counterarguments that can be used to strengthen an original argument).
