For PIs interested in accessing NU resources for their study:
You will need to obtain permission if you plan to do any of the following:
Many NU students also hold professional roles in other organizations that serve as sites for studies. They may be employed at a site designated to be part of a study. Your role as an NU researcher is completely separate from any roles you may hold at the site. Access to people, resources, or data files you may hold in your non-NU role does not translate into permission to use that same access for your NU research.
If permission is needed for your study, you should make plans to obtain this permission before submitting your IRB application. Do not wait until DIS9903A/DIS9913A to begin the process of obtaining permissions.
In fact, as you are developing your dissertation proposal, you should reach out to your site to make sure that what you are proposing is feasible.
It is common for a site to want evidence of NU IRB approval before they will give approval for you to do research at their site. If that is the case, you should obtain something in writing (a letter, an email, etc.) from the site that states that they will not provide approval until NU IRB has approved the study. You will provide that written documentation from the site in your IRB application.
You will need to obtain permission if a person/place/organization is going to provide you with a private list of contact information (such as email addresses) or you are planning to recruit in a private or closed social media group.
This type of permission should include the following information:
You also need permission if you will be utilizing any resources from a study site, such as physical, structural, or personnel resources. For example, if you are going to step foot on a Native American reservation or give interviews on a college campus, you would need to obtain site permission. Another example would be if a school district or business is going to do something for you, such as send recruitment materials on your behalf, allow you to use a room for your research, or let you recruit at a staff meeting.
The following people are the typical ones to provide permission:
All permissions should include the following and must align with your recruitment materials and consent letter:
You can obtain permission as an email, a message, or a signed letter. For emails and messages, you can take a picture/capture a screenshot of the permission. All needed permissions need to be uploaded to your IRB application.